Hiring a new employee is an important step for any business. Since employees are the most important asset that any business possesses, it is important to get off on the right foot. One way to ensure that all new hires are treated the same is to compile a checklist that must be signed by the new employee and corporate representative to be sure that nothing important is missed.
Here is a sample checklist.
1. Complete a background check.
Most companies find it is a prudent idea to obtain a background check before hiring. Given the litigious nature of the business landscape, a background check shows that a company took the hiring process seriously, should it become necessary to prove in the future.
A background check also verifies information on a new employee’s resume and employment application. Given the fact that people have been known to exaggerate on resumes and sometimes misrepresent their credentials on applications, a background check is an important guarantee of accuracy. It is important to obtain the results before extending an offer of employment.
The results of the test should be reviewed and filed in the employee’s file.
2. Order a drug test.
For companies that have a drug test policy, it is critical that a test is ordered immediately. Some companies send applicants over to get the test right after interviewing to be sure that they don’t have time to “beat” the test in case they have taken drugs in the recent past. Results of a drug test should be filed in the employee’s permanent company records.
3. Check references.
Many companies outsource this task to an outside firm. Other businesses include this as part of the background check. Results should be placed in the employee’s file.
4. Buy a new computer desk and chair.
Given the expense of a nice ergonomic chair and a suitable desk, it makes sense to order the best combination for the type of job being performed. The desk should be delivered by the first day of employment.
5. File completed employee tax information.
Application for employment, insurance information and I-9 paperwork. Copy drivers license and other ID required for the I-9 form.
6. File direct deposit paperwork.
A direct deposit authorization form should be completed by employee’s that elect for this payment option. Some companies prefer to pay employees this way and require that this form is completed.
7. Issue an Employee Handbook.
Once an employee is hired, it is important to issue the handbook the first day. Get this important information into the hands of an employee so that they can read over the rules and get started on the right foot.
8. Buy a computer and issue it to the new employee.
Record serial number. Provide system access information. The computer should be ordered in time to be available the first day of employment. Consider this even if you have a telecommuting situation for your employees. When working remotely it’s so important to setup the proper space so that quality work can get done. Consider giving your new employee a stipend to shop for wood desks for the home office.
9. Review Department Policies & Administration Procedures manual.
Have the employee sign off on the information, showing they received it and read it. Many companies review the policies with employees during an employee orientation session.
10. Issue copy of Health and Safety Procedures.
Get employee to sign and acknowledge they have read and understand the procedures.
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